How to fill in this id card
- 1Organization
e.g. Bayanihan Logistics Corp. - 2Organization's address
e.g. 128 Pioneer St., Mandaluyong City - 3Holder's full name
e.g. Mark Anthony R. Soriano - 4Position
e.g. Warehouse Supervisor - 5ID number
e.g. BLT-0147 - 6Valid until
e.g. December 31, 2027
For small companies, co-ops and clubs
A simple ID lets guards, clients and members know who belongs. Number the IDs in order (BLT-0147, BLT-0148…), keep a list of who holds which, and set a validity date so a former employee's ID stops working at the gate.
What an ID card should show
Guards and front desks look for the same few things, at a glance.
- A recent 2×2 photo with a plain background.
- The full name, the ID number and the role (or grade and section).
- A validity date or school year, so old IDs can be refused.
- On the back: who to call in an emergency, and where to return the ID if found.
- The holder's signature and an authorized signature.
Keep personal data to what is needed
An ID is shown to strangers. Under the Data Privacy Act, put only what the ID is for: leave out the full birth date, SSS, TIN and other numbers that can be used for fraud. Keep the full records in your own files.
Questions people ask
Is this a valid government ID?
No. It is your company's, club's or school's own ID. Banks, the post office and government offices accept only the IDs on their own lists (passport, driver's license, UMID, PhilSys and the like). Use it for entry, attendance and identification inside your organization.
How do I print it to card size?
Print on thick paper (180–220 gsm) at 100% scale, cut out the front and the back along the borders, glue them back to back, then laminate. Most print shops can laminate and punch a slot for a lanyard for a few pesos.
How do I add the photo and the signatures?
Press the photo frame to add a 2×2 picture with a plain background, and press each signature line to draw or upload a signature. They stay on your device unless you save the paper to My Desk, where it is encrypted.
What is the QR seal for?
A guard or a partner can scan it and see that the ID was issued by your organization, to whom and when — and that it was not changed after sealing. You can withdraw a seal from My Desk when the holder leaves.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.