How to fill in this leave application
- 1Date filed
e.g. November 12, 2026 - 2Immediate supervisor
e.g. Rodel P. Mangubat - 3Supervisor's position
e.g. QA Supervisor - 4Company
e.g. Luzon Pacific Foods Corp. - 5Greeting
e.g. Dear Mr. Mangubat: - 6Type of leave
e.g. vacation leave
When a letter is better than a form
Small companies, schools and offices without a leave form accept a short letter. File it as early as you can — most policies ask for vacation leave a few days to two weeks ahead, and sick or emergency leave as soon as you are able.
What the letter should say
Keep it to one page your supervisor can approve on the spot.
- The kind of leave and the exact dates — the number of days is counted for you.
- The reason, in one sentence. Personal reasons need not be explained in detail.
- Who will cover your work and how to reach you.
- Leave room for the approval signature and keep a signed copy.
Questions people ask
Do I need to give a reason for vacation leave?
A brief one is polite, but you need not explain personal matters. For sick and emergency leave, a short reason helps HR decide whether a medical certificate or other proof is needed.
How many leave days does the law give?
The Labor Code gives five days of service incentive leave a year to an employee with at least one year of service (Art. 95). On top of that: 105 days of maternity leave (RA 11210), 7 days of paternity leave for a married father's first four children (RA 8187), 7 working days of solo parent leave a year (RA 11861), and up to 10 days for a victim of violence under RA 9262. Vacation and sick leave beyond these are company policy.
How is the number of days worked out?
From the first and last day: Monday to Friday count for most leaves, and every calendar day counts for maternity leave. The paper does not know your holidays or a Saturday workweek — if the count differs, type the right number in the screen-only blank under the dates.
Who signs a leave form?
The employee, the immediate supervisor who recommends it, and the HR head or manager who approves it. HR writes the leave credits left, so everyone sees whether the days are with pay.
Can the employer refuse a leave?
Vacation leave is usually subject to approval and the needs of the work. Statutory leaves such as maternity, paternity and solo parent leave cannot be refused when the employee qualifies and gives the notice and papers the law asks for.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.