How to fill in this leave application
- 1Company name
e.g. Luzon Pacific Foods Corp. - 2Company address
e.g. KM 23 Aguinaldo Hwy., Brgy. Salitran II, Dasmariñas City, Cavite 4114 - 3Employee's full name
e.g. Mark B. Esguerra - 4Position
e.g. Quality Control Analyst - 5Department
e.g. Quality Assurance - 6Date filed
e.g. November 12, 2026
How to fill the leave form
Type the kind of leave in the screen-only blank and its box is ticked for you. Then:
- The first and last day of leave — the number of days is counted for you.
- A short, true reason. For sick leave of two days or more, most companies ask for a medical certificate.
- Who covers your work, and how to reach you for urgent matters.
- Sign it, have your supervisor sign, then pass it to HR for the credits and approval.
Papers to attach for statutory leaves
The law grants these leaves when the employee qualifies; HR will ask for proof.
- Maternity (RA 11210): notice to the employer and SSS (MAT-1), with the medical proof of pregnancy.
- Paternity (RA 8187): the marriage certificate and the child's birth certificate, or proof of the wife's delivery or miscarriage.
- Solo parent (RA 11861): a valid Solo Parent ID from the city or municipal social welfare office, and at least six months of service.
- Service incentive leave: at least one year of service with the company.
Questions people ask
How many leave days does the law give?
The Labor Code gives five days of service incentive leave a year to an employee with at least one year of service (Art. 95). On top of that: 105 days of maternity leave (RA 11210), 7 days of paternity leave for a married father's first four children (RA 8187), 7 working days of solo parent leave a year (RA 11861), and up to 10 days for a victim of violence under RA 9262. Vacation and sick leave beyond these are company policy.
How is the number of days worked out?
From the first and last day: Monday to Friday count for most leaves, and every calendar day counts for maternity leave. The paper does not know your holidays or a Saturday workweek — if the count differs, type the right number in the screen-only blank under the dates.
Who signs a leave form?
The employee, the immediate supervisor who recommends it, and the HR head or manager who approves it. HR writes the leave credits left, so everyone sees whether the days are with pay.
Can the employer refuse a leave?
Vacation leave is usually subject to approval and the needs of the work. Statutory leaves such as maternity, paternity and solo parent leave cannot be refused when the employee qualifies and gives the notice and papers the law asks for.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.