How to fill in this excuse letter
- 1Date
e.g. November 12, 2026 - 2Addressed to
e.g. Mr. Dennis R. Ocampo - 3Their position
e.g. Operations Supervisor - 4School or company
e.g. Greenfield Distribution Corp., Valenzuela City - 5Greeting
e.g. Dear Mr. Ocampo: - 6Date(s)
e.g. November 11, 2026
Keep it short and factual
One paragraph is enough: the date, the time you arrived, your usual start, the reason, and what you did about it. Skip long apologies.
- Tell your supervisor by text or call as soon as you know you will be late — the letter follows.
- Attach proof when there is one: a traffic or flood advisory, a clinic slip.
- Ask for a copy back with the supervisor's "noted by" signature for your file.
What the company may still do
A letter explains; it does not erase the record. Under company rules and the Labor Code, time not worked may be deducted from pay (no work, no pay), and repeated tardiness can lead to a written warning. Read your company's code of conduct.
Questions people ask
Will I still be marked late?
Usually yes — the time record shows when you came in. The letter puts the reason on file, which matters if the company reviews tardiness or a supervisor decides to excuse it.
Can I make up the lost time?
Only if your company allows offsetting. Many do not: under the Labor Code, undertime on one day is not offset by overtime on another. Ask HR.
Is a flood or transport strike a valid excuse?
Companies often excuse lateness caused by events everyone could see — floods, typhoon signals, transport strikes — especially when you told your supervisor right away. It is still the company's decision.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.