How to fill in this excuse letter
- 1Date
e.g. November 12, 2026 - 2Addressed to
e.g. Mrs. Lorna G. Santos - 3Their position
e.g. Class Adviser, Grade 5 – Sampaguita - 4School or company
e.g. Bagong Silang Elementary School, Caloocan City - 5Greeting
e.g. Dear Mrs. Santos: - 6Full name
e.g. Miguel Antonio R. Reyes
What the adviser needs to see
Keep it to one short page. The adviser records the absence and files the letter, so make these easy to find.
- The learner's full name, grade and section.
- The exact date or dates of the absence.
- The reason, in one honest sentence.
- Anything attached — a medical certificate, a clinic slip, a death or travel notice.
- Your signature, your relationship to the learner and a mobile number the adviser can call.
Help the learner catch up
Ask the adviser or a classmate for the lessons, quizzes and homework that were missed. Many teachers allow make-up work when the absence is excused and the learner asks within a few days.
Questions people ask
Do I need to attach a medical certificate?
For one or two days of sickness, most schools accept the parent's letter alone. For three days or more, or when the school asks, attach a medical certificate or a clinic slip. Check your school's handbook.
When should I give the letter?
On the first day the learner is back in class — or before, if the absence is planned (a family trip, a medical procedure, a competition). Giving it late can make the absence count as unexcused.
Can I send it by message instead?
Many advisers accept a photo or PDF of the signed letter sent through the class group chat or email, then the printed copy when the learner returns. Ask the adviser what they prefer.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.