How to fill in this memorandum of agreement
- 1Date signed
e.g. November 12, 2026 - 2Place signed
e.g. Biñan City - 3First party
e.g. Barangay Malaban - 4First party's details
e.g. a local government unit with office at the Barangay Hall, Malaban, Biñan City, Laguna - 5Their position
e.g. Punong Barangay - 6Signs for the first party
e.g. Hon. Eduardo M. Alcantara
Working with a barangay
Under the Local Government Code, the Punong Barangay signs agreements for the barangay once the Sangguniang Barangay authorizes it by resolution — name the resolution in the MOA and attach a certified copy. Barangay funds are public funds: they follow the approved budget and are subject to COA audit.
- Agree each side's counterpart — money, materials, people — and write it down.
- Say who keeps the receipts and who reports to whom.
- For a bigger project, the city or municipal LGU may sign instead, through its mayor.
Write duties anyone can check
A MOA works when each side's responsibilities are concrete. "Support the project" cannot be checked; "provide 500 mangrove seedlings by March 1" can.
- Start each responsibility with a verb: provide, assign, pay, issue, submit.
- Name who coordinates for each party, so problems have someone to go to.
- Say how long the MOA lasts, and how either side may end it.
Signing and authority
Each representative must be authorized to sign — a board resolution or secretary's certificate for a company, a school president's authority for a school, a Sangguniang Barangay resolution for a barangay. Both sign every page at the margin before two witnesses, then bring the copies to a notary.
Questions people ask
Who signs a MOA for the barangay?
The Punong Barangay, after the Sangguniang Barangay passes a resolution authorizing it. Without that authority the MOA may be questioned, so attach the resolution.
What is the difference between a MOA and a MOU?
A memorandum of understanding (MOU) usually records an intention to work together; a memorandum of agreement (MOA) sets out binding duties — who does what, for how long. When money, people or property are committed, use a MOA.
Does a MOA need to be notarized?
A signed MOA binds the parties. Most schools, LGUs and companies still notarize it, because a notarized MOA is a public document and is often required for audits, accreditation and government files. The acknowledgment block is at the end.
Is this legal advice?
No. It is a common Philippine MOA format. For projects with large funds, government procurement or land, have a lawyer — or the LGU's legal officer — review it.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.