How to fill in this memorandum of agreement
- 1Date signed
e.g. November 12, 2026 - 2Place signed
e.g. Calamba City - 3First party
e.g. Our Lady of Fatima College of Laguna, Inc. - 4First party's details
e.g. an educational institution with address at National Highway, Brgy. Halang, Calamba City, Laguna - 5Their position
e.g. School President - 6Signs for the first party
e.g. Dr. Ma. Theresa C. Villanueva
OJT and internship MOAs
The CHED rules on student internship (CMO No. 104, s. 2017) ask higher-education institutions to sign a MOA with every host training establishment. DepEd senior high schools sign one for work immersion. The MOA should name the program, the hours, insurance, supervision, and who evaluates the trainees.
- Trainees are not employees; say so, and say whether an allowance is given.
- Attach the training plan as an annex when the MOA is for OJT.
Write duties anyone can check
A MOA works when each side's responsibilities are concrete. "Support the project" cannot be checked; "provide 500 mangrove seedlings by March 1" can.
- Start each responsibility with a verb: provide, assign, pay, issue, submit.
- Name who coordinates for each party, so problems have someone to go to.
- Say how long the MOA lasts, and how either side may end it.
Signing and authority
Each representative must be authorized to sign — a board resolution or secretary's certificate for a company, a school president's authority for a school, a Sangguniang Barangay resolution for a barangay. Both sign every page at the margin before two witnesses, then bring the copies to a notary.
Questions people ask
Are OJT trainees employees of the company?
No, when the training is a genuine part of a school program under a MOA, with a training plan and school supervision. Using trainees as regular workers can make them employees under the Labor Code — keep them within the training plan.
What is the difference between a MOA and a MOU?
A memorandum of understanding (MOU) usually records an intention to work together; a memorandum of agreement (MOA) sets out binding duties — who does what, for how long. When money, people or property are committed, use a MOA.
Does a MOA need to be notarized?
A signed MOA binds the parties. Most schools, LGUs and companies still notarize it, because a notarized MOA is a public document and is often required for audits, accreditation and government files. The acknowledgment block is at the end.
Is this legal advice?
No. It is a common Philippine MOA format. For projects with large funds, government procurement or land, have a lawyer — or the LGU's legal officer — review it.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.