How to fill in this deed of sale
- 1Seller's full name (vendor)
e.g. Leonora G. Rosales - 2Seller's civil status
e.g. widow - 3Seller's address
e.g. 31 Rizal Ave., Brgy. Poblacion, San Jose City, Nueva Ecija - 4Buyer's full name (vendee)
e.g. Danilo B. Aquino - 5Buyer's civil status
e.g. married - 6Buyer's address
e.g. Purok 2, Brgy. Abar 1st, San Jose City, Nueva Ecija
Describe it so it cannot be swapped
Name the brand, model and serial number, and say its condition plainly. A buyer who inspected the item and accepted it "as is, where is" cannot later claim it was something else — and a seller who described it honestly is protected too.
Pay and hand over the safe way
The deed says the price was received in full, so sign it only when the money is really in the vendor's hands.
- Pay by manager's check or bank transfer, not a bag of cash, so the payment can be traced.
- Hand over the item, its keys and its original papers on the day the deed is signed.
- Both sign every page at the margin and the last page in full, before two witnesses.
- Each keeps a notarized original, with copies of both parties' valid IDs.
If the vendor is married
A vehicle or equipment bought during the marriage is usually conjugal or community property. Have the vendor's spouse sign too ("with marital consent"), or the sale may be questioned later.
Questions people ask
What does "as is, where is" mean?
The buyer takes the item in the condition and at the place it is in, after inspecting it. The seller still answers for hidden defects they knew about and hid, and for having the right to sell it.
Does a deed of sale need to be notarized?
A signed deed binds the seller and the buyer. But the LTO, the BIR and banks accept only a notarized deed, and notarizing makes it a public document that is hard to deny. Notarize it, and bring both parties' valid IDs.
Should we write the real price?
Yes. Write the price actually paid. Understating it to save on taxes or fees is a false statement in a sworn public document, and the buyer's proof of what was paid is lost.
Is this legal advice?
No. It is the common Philippine format for selling a vehicle or movable property. For land, a building or a business, use a lawyer — those sales carry taxes and registration this paper does not cover.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.