How to fill in this deed of sale
- 1Seller's full name (vendor)
e.g. Ricardo L. Manalastas - 2Seller's civil status
e.g. married - 3Seller's address
e.g. 45 Kamagong St., Brgy. San Isidro, Antipolo City, Rizal - 4Buyer's full name (vendee)
e.g. Jennifer O. Castillo - 5Buyer's civil status
e.g. single - 6Buyer's address
e.g. Unit 7, Lourdes Townhomes, Brgy. Dela Paz, Pasig City
Transferring the vehicle at the LTO
The VENDEE brings this deed, notarized, to the LTO district office with the original OR/CR, a PNP-HPG motor vehicle clearance, proof of insurance, valid IDs of both parties and the vehicle itself for stencil and inspection. Requirements change — check with your district office first.
Pay and hand over the safe way
The deed says the price was received in full, so sign it only when the money is really in the vendor's hands.
- Pay by manager's check or bank transfer, not a bag of cash, so the payment can be traced.
- Hand over the item, its keys and its original papers on the day the deed is signed.
- Both sign every page at the margin and the last page in full, before two witnesses.
- Each keeps a notarized original, with copies of both parties' valid IDs.
If the vendor is married
A vehicle or equipment bought during the marriage is usually conjugal or community property. Have the vendor's spouse sign too ("with marital consent"), or the sale may be questioned later.
Copy the numbers from the vehicle, not memory
The engine and chassis numbers must match the vehicle and the CR exactly. One wrong digit and the LTO sends you back. Copy them from the CR and check them against the stencil.
Questions people ask
Who pays for the transfer?
Whatever the parties agree; this paper says the VENDEE pays for the transfer of registration, which is the usual practice. Write a different arrangement in the deed if you agreed otherwise.
Does a deed of sale need to be notarized?
A signed deed binds the seller and the buyer. But the LTO, the BIR and banks accept only a notarized deed, and notarizing makes it a public document that is hard to deny. Notarize it, and bring both parties' valid IDs.
Should we write the real price?
Yes. Write the price actually paid. Understating it to save on taxes or fees is a false statement in a sworn public document, and the buyer's proof of what was paid is lost.
Is this legal advice?
No. It is the common Philippine format for selling a vehicle or movable property. For land, a building or a business, use a lawyer — those sales carry taxes and registration this paper does not cover.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.