How to fill in this contract agreement
- 1Date signed
e.g. November 12, 2026 - 2Place signed
e.g. Lipa City - 3Client
e.g. Kapehan sa Kanto Food Services, Inc. - 4Client's details
e.g. a domestic corporation with office at 14 Mabini St., Brgy. 4, Lipa City, Batangas, represented by its General Manager, Ana Patricia L. Mendoza - 5Provider
e.g. Barako Highlands Coffee Trading - 6Provider's details
e.g. a DTI-registered sole proprietorship with business address at Purok 2, Brgy. Pinagtung-ulan, San Jose, Batangas, represented by its owner, Rodel V. Kalaw
Who this is for
A farm, roaster, bakery, printer or trader supplying a restaurant, store or office on a regular schedule. The price table works out the amount of a standard delivery from quantity × unit price; orders above or below it are paid at the same unit prices.
- Agree how the client checks each delivery, and how fast it must report a problem.
- Say when ownership and risk pass — on delivery is the usual rule.
- Fix how prices may change (written notice, a set number of days).
Write the deal down completely
Most contract fights are about what was never written. Settle these before signing.
- Exactly what is delivered — attach the proposal, specifications or price list as an annex.
- When each payment is due, and what must be done before it is released.
- What happens if one side is late, or wants out early.
- Who signs for a company — attach the board resolution or secretary's certificate.
Sign it properly
Both parties sign every page at the margin and the last page in full, before two witnesses. Attach copies of valid IDs, and each party keeps an original.
Questions people ask
Can the supplier raise prices during the contract?
Only as the contract allows. This one fixes the unit prices for the term unless both parties agree in writing; you may instead write a clause allowing changes on 30 days' notice.
Does a service contract need to be notarized?
No. A signed contract binds both parties. Notarizing turns it into a public document that is easier to prove in court, and some clients — government offices, banks, big companies — require it. The acknowledgment block at the end is for the notary.
Who pays the taxes on the contract price?
The provider declares the income and issues its own BIR-registered sales invoice for each payment. A client that is a withholding agent (most corporations) withholds the expanded withholding tax and gives the provider BIR Form 2307, which the provider credits against its income tax. Ask your accountant for the rate that applies.
Is this legal advice?
No. It is a common Philippine format for simple service and supply deals. For big projects, construction, government contracts or anything with a performance bond, have a lawyer review it.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.