How to fill in this recommendation letter
- 1Company or school
e.g. San Isidro National High School - 2Address
e.g. Rizal St., Brgy. San Isidro, Cabanatuan City, Nueva Ecija 3100 - 3Phone and email
e.g. (044) 463 2218 · sanisidronhs@school.ph - 4Date
e.g. November 12, 2026 - 5Addressed to
e.g. The Scholarship Committee - 6Greeting
e.g. Dear Members of the Committee:
What a scholarship or admission panel looks for
Panels read many letters that all say "hardworking". Yours stands out when it shows the student in action.
- Your role: adviser, subject teacher, club moderator — and for how long.
- The student's standing: grade level, general average or honors, if the student agrees.
- Character as well as grades: leadership, honesty, how they treat classmates.
- One concrete story — a project, a contest, a time they helped others.
- Exactly what you recommend them for: the scholarship's name, or the course and school.
Sign it the way the school expects
Print on the school's letterhead if it allows, sign above your name and position, and ask the principal to countersign if the scholarship requires it. A letter made here is your letter — it is not an official school record unless the school signs it.
Questions people ask
Should I include the student's grades?
Only with the student's consent, and only figures you can stand behind — the general average or honors from the report card. The panel will see the official transcript anyway; your letter adds what grades cannot show.
Who should write a recommendation letter?
Someone who saw the candidate's work up close — a direct supervisor, a department head, an adviser or a subject teacher. A letter from a close supervisor with a real example carries more weight than one from a higher title who barely knew the person.
Should it be on letterhead?
Yes, when it speaks for a company or a school. Add the logo at the top left and include a phone number or email, so the reader can confirm the letter. A personal reference without letterhead is fine for character references.
Can the candidate write the draft for me to sign?
Many writers ask for a draft to save time. Read it carefully and change anything you cannot personally vouch for — your name is on it, and readers do call to check.
What is the QR seal for?
Employers and scholarship offices sometimes doubt a letter's origin. With a seal, they scan the code and see who issued it and when, and that it was not changed after sealing. You can withdraw the seal from My Desk.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.