How to fill in this quitclaim
- 1Employee's full name
e.g. Rowena S. Dimaculangan - 2Employee's address
e.g. Blk 12 Lot 9, Mabuhay Homes, Brgy. Sampaloc IV, Dasmariñas City, Cavite - 3Employer
e.g. Northgate Office Systems, Inc. - 4Employer's address
e.g. 4/F Pacific Star Bldg., Sen. Gil Puyat Ave., Makati City - 5Position
e.g. Accounts Payable Clerk - 6Start date
e.g. August 16, 2022
When a quitclaim is signed
When an employee leaves — by resignation, end of contract, retrenchment or dismissal — the employer computes the final pay, releases it, and asks the employee to sign a quitclaim acknowledging receipt and releasing further claims. It closes the employment cleanly for both sides when the amount is right.
Make sure the quitclaim will hold
A quitclaim is only as good as the fairness behind it. Before the employee signs:
- Give a copy of the final pay computation and let the employee check it — the table on the paper must match it.
- Pay the amount in full at signing (cash, check or bank transfer) and attach the proof.
- Explain the paper in a language the employee understands; let them take their time or bring someone.
- Never make the certificate of employment or the release of earned salary wait on the quitclaim.
Sign and notarize
The employee signs every page before a witness, and — if you notarize — before the notary with a valid ID. Each side keeps an original. Keep it with the clearance, the final payslip and BIR Form 2316 in the employee's file.
Questions people ask
Is a quitclaim valid in the Philippines?
Yes, when it is signed voluntarily, with full understanding of what is waived, and the amount is reasonable — a fair settlement of what the employee is due. Courts set aside quitclaims signed under pressure, by someone who did not understand them, or for an amount far below what the law gives. A quitclaim cannot waive benefits the law makes non-waivable.
What goes into final pay?
Unpaid salary up to the last day, the pro-rated 13th month pay, unused service incentive leave (and convertible company leave) converted to cash, any tax refund from the year-end adjustment, separation pay when the law or contract grants it — less what the employee owes, such as unpaid company loans or unreturned property, with the employee's written consent.
When must final pay be released?
Within thirty (30) days from the date of separation, under DOLE Labor Advisory No. 06-2020, unless a company policy or agreement is more favorable. The certificate of employment must be issued within three (3) days of the employee's request.
Does it need to be notarized?
Not for it to bind the parties, but most employers notarize it: a notarized quitclaim is a public document and is harder to question. Turn the acknowledgment on or off in the line under the signatures. The employee signs in front of the notary.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.