How to fill in this job offer letter
- 1Company name
e.g. Bayanihan Logistics and Trading Corp. - 2Company address
e.g. Unit 501, Cityland Pioneer, 128 Pioneer St., Mandaluyong City 1550 - 3Company phone and email
e.g. (02) 8631 4402 · hr@bayanihanlogistics.ph - 4Date
e.g. November 12, 2026 - 5Greeting
e.g. Dear Mr. Castillo: - 6Position
e.g. Customer Service Representative
How the table is worked out
Type the monthly basic pay and up to three allowances. The paper multiplies each by twelve, adds one month's basic pay as 13th month pay (PD 851 counts basic salary only), and totals the year. Leave an allowance row empty and it is left out of the PDF.
What a job offer should state
Candidates compare offers line by line. Leave nothing they have to ask about.
- The exact position, department and who the candidate reports to.
- The start date, the work location and the schedule.
- The status — probationary (at most six months) or regular — and that the regularization standards are attached.
- The monthly basic pay in words and figures, the allowances, and the benefits.
- The requirements to submit, and the date the offer expires.
Sending it
Send the signed letter as a PDF and ask the candidate to sign the Conforme block and send it back by the deadline. Keep the signed copy in the employee's 201 file.
Questions people ask
Are allowances included in the 13th month pay?
No. Under PD 851 and its rules, 13th month pay is one-twelfth of the basic salary earned in the year. Allowances, overtime and night-shift pay are not counted unless the company's policy includes them.
Is a signed job offer the same as an employment contract?
Not quite. A signed offer shows both sides agreed on the position, pay and start date, and it can bind both. Most companies still sign a full employment contract on the first day, with the duties, rules and termination terms spelled out.
Can the company withdraw the offer after the candidate accepts?
It should not without a valid reason, such as failed pre-employment requirements that the offer named. Withdrawing a signed offer for no reason can expose the company to a claim for damages. Name the conditions in the letter.
What pre-employment requirements are usual?
NBI clearance, a medical certificate, a certificate of employment and BIR Form 2316 from the last employer, and the candidate's SSS, PhilHealth, Pag-IBIG and TIN numbers. Fresh graduates add a transcript or diploma.
Does probation have to be in the offer?
It is best stated. Probation lasts at most six months under Article 296 of the Labor Code, and the standards for regularization must be made known when the employee is engaged — attach them to the offer or the contract.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.