How to fill in this purchase order
- 1Company name
e.g. Bautista Food Corp. - 2Company address
e.g. 22 J.P. Rizal St., Brgy. Malanday, Marikina City - 3TIN line
e.g. VAT REG. TIN 456-789-123-00000 - 4Phone and email
e.g. (02) 8941 2280 · purchasing@bautistafood.ph - 5PO number
e.g. JO-2026-0047 - 6Date
e.g. November 12, 2026
What a job order should state
A job order is a purchase order for work. Most disputes over services come from what each side assumed the price covered, so write it down.
- The contractor's name and address, and where the work is done.
- The scope: what is included and what is not.
- Labor, materials and any mobilization fee as separate lines.
- The start and target completion dates.
- Payment terms tied to milestones or completion, and the warranty on the work.
Before you release payment
Inspect the finished work with the contractor, list anything to correct, and have the requester sign off. Pay against the contractor's sales invoice; withhold the expanded withholding tax your company is required to withhold and give the contractor a BIR Form 2307 for it.
Questions people ask
What is the difference between a job order and a purchase order?
A purchase order buys goods; a job order buys work — a repair, an installation, a renovation. The job order adds what goods do not need: the scope, the work site, the schedule and the warranty.
Is a "job order" here the same as job-order employment in government?
No. This is a business paper ordering work from a contractor or service provider. It is not an appointment or contract of service for a person working in a government office.
Is a purchase order an invoice?
No. The PO is the buyer's order. The supplier bills with its own BIR-registered sales invoice, which should quote your PO number. Pay against the invoice, never against the PO alone.
Should the prices include VAT?
Say which, in the terms. Most Philippine POs state "prices are VAT-inclusive" so the total matches the supplier's invoice. If the supplier is non-VAT, the invoice will show no VAT line.
Can I keep my company letterhead for the next PO?
Yes. Save the PO to My Desk; next time open it, change the number, the supplier and the items, and download. Saved papers are encrypted — we never read them.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.