How to fill in this office memo
- 1Company name
e.g. Lim & Sons Trading Corp. - 2Company address
e.g. 2/F 117 Shaw Blvd., Pasig City - 3To
e.g. All Employees - 4Date
e.g. November 12, 2026 - 5Subject
e.g. Office closed on November 30 (Bonifacio Day) - 6First paragraph
e.g. Monday, November 30, 2026 is Bonifacio Day, a regular holiday. The office and the warehouse will be closed, and work resumes on Tuesday, December 1, 2026 at 8:00 a.m.
How a Philippine office memo is laid out
Most offices follow the same order, so a reader finds the point at a glance.
- The company letterhead and a memo number.
- MEMORANDUM, then TO, FROM, CC, DATE and SUBJECT.
- The body: the point first, then the details — who, what, when, where.
- The sender's signature over printed name and position.
Before you send it
Read it once as the person receiving it.
- Is the subject specific ("Office closed on November 30"), not vague ("Announcement")?
- Are dates written in full, with the day of the week?
- Is it clear who must act and by when?
- Post it, email it, or have it signed as received — keep a copy on file.
Questions people ask
How should a memo be addressed?
TO names the people who must act ("All Employees", "All Branch Supervisors", or one person with their position). CC names those who only need to know. FROM is the person who signs, with their position, and the SUBJECT says the point in a few words.
Does a memo need a number?
It is not required, but numbering memos by year (2026-014) makes them easy to cite later — in a notice to explain, an audit, or a new memo that amends an old one.
Can I keep my letterhead for the next memo?
Yes. Save the memo to My Desk; next time open it, change the number, the date and the body, and download. Saved papers are encrypted — we never read them.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.