How to fill in this billing statement
- 1Business name
e.g. Mendoza Water Station - 2Business address
e.g. 17 M.H. del Pilar St., Brgy. Santolan, Pasig City - 3Phone and email
e.g. 0918 662 0471 · mendozawater.pasig@gmail.com - 4Statement number
e.g. SOA-2026-0187 - 5Statement date
e.g. November 12, 2026 - 6Due date
e.g. December 10, 2026
What a statement of account should show
A customer's accounts payable clerk matches your statement against their records line by line. Give them everything they need to approve it in one pass.
- Your business name, address, TIN and a phone or email for billing questions.
- An SOA number, the statement date, the billing period and a clear due date.
- The customer's registered name and your account number for them.
- Each charge with its date and the delivery receipt or invoice number it came from.
- The previous balance, payments received, and the total amount due.
- Where and how to pay — bank account, GCash or Maya number, or your office.
Before you send it
Check the arithmetic the paper did for you, then the details that delay payment most often.
- The previous balance is exactly the total due on your last statement.
- Every payment the customer made since then is listed — a missing payment is the commonest complaint.
- The account name on your bank details matches your business name.
- Keep a copy of every statement you send; it is your proof that you billed on time.
Questions people ask
Is a statement of account the same as an invoice?
No. A statement of account (SOA) summarizes what a customer owes — charges, past balance and payments — and asks for payment. The sale itself is supported by your BIR-registered sales invoice, and payment by your receipt. Many businesses send the SOA with copies of the invoices it covers.
What goes in "previous balance" and "payments received"?
Previous balance is the total due on your last statement. Payments received are what the customer paid since then. The paper adds the new charges, subtracts the payments and shows the total amount due — if the customer paid in full, previous balance and payments cancel out.
Can I add a late payment charge?
Only if your contract or lease says so, at the rate it states. Add it as its own charge line so the customer sees it, and never charge interest that was not agreed in writing.
Can I keep my details for next month?
Save the statement to My Desk. Next month open it, change the period, the charges and the balances, and download again. Saved papers are encrypted — we never read them.
This page explains common practice and is not legal advice. Offices set their own rules — when in doubt, call ahead or ask your notary or lawyer.